Agency admin specialist for digital marketing teams

Free up your strategists with done-for-you agency admin support

I help digital marketing agencies streamline client onboarding, reporting, project coordination, and day-to-day operations—so your account managers spend more time on strategy and less time in spreadsheets.

Offer: 7-day free trial of my remote agency admin services. No long-term commitment—prove ROI first.

Typical outcomes in the first 30 days: 20–40% reduction in admin time for account managers and cleaner client communication across channels.

Quick profile

Location: Remote-first, overlapping EST–PST
Experience: 1 year supporting digital marketing agencies
Stack: Gohighlevel, Notion, Slack, G Suite, Canva, Loom

  • Client onboarding & SOP documentation
  • Weekly reporting & asset coordination
  • Campaign QA, timelines, and follow-ups
  • Inbox & calendar triage for leadership

Availability: Currently accepting 1–2 new agency partnerships.

Experience supporting growth teams at:

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What I actually do

Agency admin that feels like an in-house operations partner

I sit between your account managers, creatives, and clients to keep campaigns organized, communication clean, and deliverables on track.

Client onboarding & systems

  • Standardize onboarding checklists & templates
  • Collect brand assets and access in one place
  • Set up project workspaces (Asana/ClickUp/Notion)
  • Document key client preferences & constraints

Campaign coordination

  • Track deliverables, deadlines, and approvals
  • Chase assets & feedback before they block work
  • Run light QA on creatives & links before launch
  • Prepare meeting agendas & follow-up summaries

Reporting & leadership support

  • Compile weekly/monthly reporting decks
  • Maintain dashboards & status boards
  • Triage leadership inbox & calendar
  • Document SOPs as your agency evolves

Resume snapshot

Built for the pace of digital agencies

I’ve supported fast-moving performance marketing, creative, and full-service agencies—plugging into existing systems while quietly removing operational friction.

  • 1+ year in agency operations / account support

  • Worked with teams of strategists, media buyers, creatives, and PMs

  • Comfortable with ambiguous briefs and evolving scopes

  • Track record of improving response times & delivery reliability

Core strengths

Structured documentation, proactive follow-up, calm under pressure, clear written communication.

Ways of working

Async-first, detail-oriented, ownership mindset, comfortable acting as the "glue" across teams and tools.

Resume preview

PDF and detailed work history available on request or via the button above.

Selected work

Portfolio: how I’ve helped agencies operate smoother

Each engagement is different, but the pattern is the same: clarify ownership, tighten communication loops, and remove friction from day-to-day execution.

Performance agency · Ops overhaul

Rebuilt onboarding and reporting workflows for a paid media agency handling 30+ clients.

  • Cut average onboarding time from 10 to 5 days
  • Centralized briefs & assets in ClickUp
  • Improved on-time launch rate from ~70% to 92%

Creative studio · Client comms

Acted as day-to-day client point for a creative studio delivering ongoing content packages.

  • Standardized weekly update emails & Loom recaps
  • Reduced leadership time in client meetings by ~30%
  • Improved NPS from 7.3 to 9.1 over 2 quarters

Full-service agency · Ops partner

Supported leadership across sales handoff, project setup, and ongoing reporting.

  • Created living SOP library in Notion
  • Reduced dropped handoffs between sales and delivery
  • Made monthly reporting fully template-based

How the free trial works

7 days to test drive an embedded admin partner

We keep it lightweight for your team while giving you a clear sense of how much time and mental load you can offload.

  • 1. Quick discovery (30 minutes): We map your current tools, team, and bottlenecks.
  • 2. Trial scope: We pick a focused set of admin responsibilities for 7 days.
  • 3. Embedded support: I join your Slack/PM tools and start owning the scope.
  • 4. Debrief: We review impact, time saved, and options to continue.

No risk: if you don’t see clear value from the trial, we simply part ways with no obligation.

What teams say

“Our strategists got back 5–8 hours a week because the admin finally had an owner.”

“We originally brought them in to clean up onboarding. Within a month, they were running our reporting cadence, tightening up client comms, and making sure projects didn’t slip. The team trusts that details won’t get lost anymore.”

Director of Client Services, mid-size digital marketing agency

Free 7-day trial

Let’s test this with one pod, client, or project

Share a bit about your agency structure and where your team is currently feeling the most admin drag. I’ll follow up within one business day with a proposed trial scope and time estimates.

  • No long-term contract required
  • Clear scope & communication channels
  • Confidential, NDA-friendly collaboration
  • Available for part-time or ongoing retainers

Prefer email? You can also reach me directly at [email protected].

Request your trial

Tell me about your agency and where you’d like help first.

By submitting, you’re just requesting a conversation—no obligation to continue after the trial.

Questions

FAQs about the trial and working together

Who is this a good fit for?

Digital agencies with 5–50 people where account managers and strategists are juggling execution and admin. If your team lives in tools like Asana, ClickUp, Notion, or Monday and feels behind on follow-ups, this is usually a strong fit.

What does the 7-day trial include?

We’ll define a specific scope together—typically focused on one pod, client, or project. I’ll join your tools, own the agreed admin tasks, and provide a short recap at the end of the week of what was done and where the biggest efficiencies are.

How do you handle access and confidentiality?

I’m happy to sign your NDA and use dedicated accounts or SSO where possible. We’ll align on the minimum access required to be effective and follow your existing security practices.

What happens after the trial?

If the trial is successful, we can move into a part-time retainer or a more embedded ongoing role, depending on your needs. If not, we simply wrap up and share any documentation created during the trial.

What time zones do you support?

I primarily overlap with North America (EST–PST) but can adapt coverage windows depending on your team’s schedule and client base.

Habib Agency Admin Partner · Resume & Portfolio

Available for remote collaboration with digital marketing agencies.